[senit] converting PDF files

You can actually cut and paste text from pdf files (e.g into MS Word)

It's a tricky area, getting text out using many of the applications suggested is relatively easy but often requires lots of work re touching the content, putting in headings, chapter titles and other structure, taking out page numbers (or making it clear that they are page numbers rather than scattered randomly through the text).

Products which undertake the conversion to accessible formats specificly with this purpose in mind cut down on this sort of work but their success is very dependant on the qualities of the source material - if there's no structure in the original than no converter is going to magicly create it.

The products I'm aware of that specificly try to create accessible formats are:
Riverdocs - as someone already said it's quite technical and expensive - really designed for quite large scale use so priced accordingly.

Easy converter - from dolphin - can convert any of html, word, Braille, daisy, pdf to any of these.  Possibly some conversion to audio too I think.  Worth a demo and consideration, again not cheap compared to some none specialist products but does cut out a lot of work.

Also Abode Acrobat - the pay for fully featured product, not the free Reader application has quite a lot of tools built in to help tidy up content to improve accessibility and allows you to expert to a number of formats including html.  Using the 'make accessible' feature it will even attempt to add structural mark-up where none exists in the source.

Remember also that Adobe Reader is now much better at facilitating access to pdf files for access tech users so before undertaking conversion it is always worth checking the ease of use of the pdf file itself with a screenreader / magnifier - either yourself or with a student.  Reader does recognise the presence of assistive technology on the hoste machine so can allow some level os access even on security enabled files where you can't achieve this on your own machine - for example a screenreader user may be able to copy and paste content where a none user can not.

Adrian Higginbotham
Project manager: Learning services
Becta
Tel: Direct dial 024 7679 7333 - Becta switchboard 02476-416994.
Email: Adrian.Higginbotham at becta.org.uk
Web: http://www.becta.org.uk/
BECTA, Millburn Hill Road, Science Park, Coventry, CV4 7JJ 

-----Original Message-----
From: senit-bounces at lists.becta.org.uk [mailto:senit-bounces at lists.becta.org.uk] On Behalf Of Steve Lee
Sent: 11 January 2008 09:26
To: senit at lists.becta.org.uk
Subject: Re: [senit] converting PDF files

On 10/01/2008, Claire Barnes <clairebarnes at willowdeneschool.co.uk> wrote:
> You can actually cut and paste text from pdf files (e.g into MS Word) 
> but you lose all formatting and usually all the diagrams.

Depending on the fonts used in the PDF I've found you often end up with unusable text.

Gmail has an option to display PDF attachements, but it doesn't work if there are images.

Perhaps Acrobat has options to manipulate the accessibility features available in newer PDF formats but that's an expensive solution and theres loads of free converters.

The pdftotext part of XPDF is available for windows (here
ftp://ftp.foolabs.com/pub/xpdf/xpdf-3.02pl2-win32.zip) and as it's command line should be good for batch operations.

--
Steve Lee
--
Jambu - Alternative Access to Computers
www.fullmeasure.co.uk